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Dos and Don’ts of Virtual Meetings

Virtual meetings have always been part of a business work day. However, in the last few years, we have seen a boom in remote workers, and as a result, more of a need for virtual meetings. What are the Do's and Dont's of joining a virtual meeting?

Virtual meetings have always been part of a business work day. However, in the last few years, we have seen a boom in remote workers, and as a result, more of a need for virtual meetings. According to a survey in Upwork’s “Future of Workforce Pulse Report” released in December 2020 – 1 in 4 Americans will be working remotely in 2021.

Zia Networks has experienced this spike in virtual meetings. We are using multiple virtual meeting platforms, including Intermedia, AnyMeeting and Zoom. We have also been using Zoom as a means to connect with friends and family. When in a virtual meeting for your business, what are the best ways to make a good impression and show your professionalism? Here are a few dos and don’ts for before and during a virtual meeting:

Before the Meeting:

Prepare with Meeting Information Provided

When preparing to join an online virtual platform, it is important to do your research. Do you have experience working with the platform that is going to be used? If not, verify what tools are available. Are online chats and emoticons available to participants? Also, pay attention to the information for the particular meeting. What is the starting time for the meeting? Is this time for your local area, or do you need to calculate time zones? Lastly, what are the rules that need to be followed throughout the meeting? What are you allowed to do as a participant?

Find your Location

To be able to focus on your meeting, it is important that you find a quiet area with limited distractions. This way you will be able to stay in your location until the end.

Check our background. Verify that you are not positioned in front of a window or light source, because this will keep your face shaded and hard to see. Also, do your best to have a clean, solid backdrop or wall as the background. If you are unable to do so, make sure that the area is clean and free from clutter that others can see.

Prepare your Computer

Your computer, or mobile device, is how you are able to connect to the meeting, so it is best practice to make sure that it is working well before the meeting starts and can connect to the internet. Also, test your microphone, webcam, and speakers so you don’t have to mess with them during the meeting.

During the Meeting:  

Attendance – Be on time!

If you were late for business meetings in the past, you probably have valid reasons for being late because you had to travel there. A virtual meeting does not support those excuses. Try to join early, and it will give you time to get comfortable and make sure all technical devices are working well.

Stay Focused and Be Respectful

Most likely, there was an important reason why the virtual meeting was set up. So its in your best interest to focus on the material being presented, and to show respect for the person presenting it. It may be tempting to multi-task while listening to the meeting, but is it not a good idea. It is noticeable when you are not 100% focused.

Another way to be respectful is to not eat during the meeting, it is not only distracting to you but distracting to others who see you.


It is important to Zia Networks that our valued customers know about the products and services we recommend. Is your network and computer secure? Please reach out to Paul@zianetworks.net to find out more.

 

 

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